Treatment travel checklist
A generic printable checklist for planning, without collecting medical documents.
What to know
Before travel commitments
Clarify the provider’s acceptance process and required documents. Check the relevant authority’s current visa instructions. Ask your insurer or sponsor for written authorization where applicable, and understand cancellation conditions.
Keep questions ready
Ask the provider about accessibility, assistance needs, medication, follow-up and travel fitness. Ask accommodation and transport providers to confirm the practical details in writing. Keep a safe copy of confirmed arrangements for your own use.
Documents providers often ask for
Send these only when the provider asks, and through the secure route it names: not through the public form or ordinary email.
- Recent medical reports and discharge summaries
- Imaging reports, and the images themselves if requested
- Recent laboratory results
- A current list of medicines with doses, and any allergies
- Translations into English or German, if the provider needs them
Travel documents
Check these for every traveller, including companions.
- A passport valid for at least three months after you plan to leave the Schengen area, and issued within the last ten years.
- A visa, if your nationality needs one.
- Travel medical insurance, where the visa rules require it.
- Paper and digital copies of the provider’s confirmation, the cost estimate and your bookings.
Flying with a medical condition
Airlines decide who can fly and under which conditions. Plan this with the treating doctor and the airline well before the flight.
- Many airlines ask for a medical information form, often called MEDIF, completed by a doctor.
- Request wheelchair or boarding assistance when you book, and at least 48 hours before departure.
- Oxygen and medical equipment on board must be agreed with the airline in advance.
- Carry medicines in your hand luggage, in their original packaging, with a doctor’s letter or prescription. Check the rules for controlled medicines before you travel.
If family members travel with you
Companions are part of the plan from the start.
- Each companion needs their own travel documents and, if required, a visa.
- Ask the provider how many companions can stay with the patient, and where.
- Budget for the companions’ accommodation, meals and local transport for the whole stay.
Your preparation checklist
A generic planning aid. Nothing you tick here is saved or submitted.